Sort_order (optional) - defines the sort order:. Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. Notice, the pivot table … See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. Make sure that you have as many leading Zero's as needed. Click here to upload your image Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. This would be a LOT simpler working with a CSV file. Pivot Table Sorting Rules. Otherwise you could end up changing the order of some but not others which will scramble your data. Go to Sort > Sort Newest to Oldest . Pivot tables provide a built-in ranking feature, and can rank smallest to largest or largest to smallest. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). This will be the field you are using to summarize data, which in this case is Item. "Sort anything that looks like a number, as a number" should sort it for you. I have a problem using Excel data sort & filter. Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. Set the format (for some reason, it wanted 'text', not sure why). by Glad I could help. Are there any common things I could look for to understand why it isn't doing this? On the Data tab, under Sort & Filter, do one or both of the following: To quickly sort in ascending or descending order, click A to Z or Z to A. Once in a while, we have lists that we need to sort in custom ways. ? Performing you procedure seems to "reset" the selected cell formatting. Please let me know if I am totally off, but end goal should preferably be the following image: For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. I am going to use a list we use to provide reports for our reference collection … Sorting depends on the data. Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). It somehow aligns better. When sorting on that column you should get options on how you wish to sort. To sort the PivotTable with the field Salesperson, proceed as follows − 1. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. Cheers! So in much the same way that words sort based on there letters, the numbers sort on the digits instead of the value. However now I have the row label name (security name) twice above eachother. Go to Sort > Sort Largest to Smallest . Reply. When I save these settings, we have rank in the pivot table. Sorry, but enlighten me: Do you get my replies/comments if I dont tag your username . See below for an Excel pivot table sorting macro. Now, whenever you rank with a pivot table, you need to set a base field. To continue this discussion, please Is there someone that can explain or have a similar problem? Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. Hi @Siddharth Sheshadri This was good help thanks. Go to Sort > Sort Largest to Smallest. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort … It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … Notice that Quarter 4 was sorted first. But in the second pivot, where CCY is before Security I AM allowed to sort ?? 2. @Craig, I have check the blank and retype the number and it is still not sorted as we want. Then you will see the choice  mentioned in my previous post. In the Summary section, you can see a description of the sort settings. Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). Thanks to everybody that has answered and help to resolve this! 2. Should I try to re-create the pivot table - could that help ? See screenshot: In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Go to field list and under rows, drag and place the Security on top of CCY, youre pivot will look like above picture. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. This solved my sort problem. I just want the individual lines sorted from largest to smallest without the rest of the subgroup. One regular and the next "security name" TOTAL - how do I get rid of this ? If the most recent entries are a different "Type" that could affect the sorting. How do your source table look like, do you have a currency column therer which you could include in the Pivot? Sort on a column that doesn't have an arrow button. In the pivot table, right-click a value cell in the Chocolate Chip row. Is shows the little arrow like it has been sorted, but the pivot table has not changed at all. Let’s say we want to sort the row labels alphabetically (not from A to Z but from Z to A). (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). Mar 30, 2017 at 06:59 UTC. If it helps, I have three 'row labels': Location, SKU, … Select Salesperson in the Select Field box from the dropdown list. @Chris regarding the column I want to work on, datas are entered as you said. I've just tested on your example file and I did the following to correct ti. By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. 5. You need to enter the data as 001, 002 etc. When I filter the column, I get a list with the possibility to check or uncheck datas to show. It is technically not plausible. I have an Excel file close to 500 lines. ... where CCY is the currency column I would like within the pivot table and not as a pivot row or column label. Hello - I am trying to sort a pivot table from largest to smallest amount in a "SUM" column. Under Sort direction, select Left to Right. I am trying to sort smallest to largest. If you want it like the top image, change the hierarchy. The following sorting options are displayed … If I change the order in the pivot as wanted: Security first, CCY second, then the ordering stays smallest to largest, but I am then NOT allowed to re-order ? https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371786#39371786. If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. See below. In the example shown, a pivot table is used to group and rank sales by item. So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. Sort Z to A does the same thing. To customize the sort operation, click the arrow next to Sort, click Custom Sort, and then configure the type of sort that you want. I am trying to sort smallest to largest. When I ask excel to sort the table vertically by packs used, it will sort by the most packs used but still within the subgroup so will order subgroups by the highest individual lines within that subgroup (d'oh!). Probably use a pivot table. Click the arrow in the Row Labels. Thanks! I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). from smallest to largest This example may seem to be a lot of code, but it's really fast. Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. Then you need to sort on the currency. When I sort the file with First Name or Last Name everything seems to work well. Track users' IT needs, easily, and with only the features you need. In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … The … (max 2 MiB). This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. These numbers are in the 6000 to 8000 range. It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. Fix Pivot Table Sorting Problems. To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. You can also provide a link from the web. yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. on First you need to have currency above ticker in the column field list to get the rows sorted after currency. You can see Excel has already selected the correct field. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. Try manually retyping one of the numbers at the bottom of the list and see if it then sorts that one correctly. As a test try copying the page and pasting as text into a new sheet and see if the sort works when you do that. Nothing? As is now both pivot tables are sorted from largest to smallest amount. I have been helping a friend organize a excel file with 4 digit numbers. Everything is possible in the last pivot, but not in the first. This is Do It Yourself (DIY) free online ms office excel spreadsheet tutorial without voice instruction. Thanks alot, Phillip. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. Everything is possible in the last pivot, but not in the first. In newer versions of Excel, you will be asked whether you want to sort the numbers as … You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. Take a backup of the excel copy before you switch to classic pivot. Classic pivot is your answer of putting in text strings inside pivot. STEP 3: Now let us try for the Sum of SALES. after that, your grand totals will be sort by … Weird, I did not have this warning and option actually, is it an option to set in the excel sheet? The following picture demonstrates what I am after: ... so basically in the data there is a currency string, however it seems as if I cant get this string to be represented in the matix - only in either the row labels or columns labels, which makes the table very unstructured. However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. This topic has been locked by an administrator and is no longer open for commenting. Is there a way to match the security (row label) with its denominated currency ? In the pivot table, right-click a value cell in the Oatmeal Raisin row. Sort_index (optional) - an integer that indicates which column or row to sort by. tassebop Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. Keep these pivot table sorting rules … After that, I resorted the column and the numbers appeared sorted correctly. ask a new question. Number formatting of the column or leading spaces in the numbers if they have been copied and pasted from another source. This will sort our sum of Sales by descending order, … If I click the filter button next to the arrival date header, and select Sort A to Z, it will put the little down arrow next to the filter button as if it just sorted, but nothing has changed. Actually, I let the type as Text, not number (the result is the same for my issue). Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! Click OK to close … Warning!make sure you select all the columns. Data Model pivot tables can be sorted with it too. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. At the bottom of the box, select "More Options", after "Sort By" select "Values in selected column:" and then select the first line of data (not the column name) in the column you want to sort by and … Right click on a sum value within the Pivot Table. But you're speaking of sorting, it looks like the above picture has been sorted with the grand total column.. I think that it's a combination of issues. To prevent the custom lists from taking precedence when sorting a pivot table, follow these steps to change the setting: Right-click a cell in the pivot table, and … Something else you can check is that there are no other filters/sorts applied to the doc that is interfering with the sort. If omitted, the default index 1 is used. Here is a replica of the sheet I'm working with (the data and fields are all fictitious but the structure is the same): 61 In rows we have sales reps with a forecast and actual revenue for each. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Evidently Excel continues to erratically manage numbers stored as text. However, I had to use sort_remaining=False for self-explanatory reasons and kind='mergesort' because mergesort is a stable sort and won't mess with the pre-existing order within groups defined by the 'month' level.. p.sort_values('id', ascending=False) \ .sort_index(level='month', sort … How can i sort the pivot, using the values columns? Here is one example of sorting a pivot table. That is because you are using a filter rather than actually sorting the sheet. Make the pivot as a classic pivot, you will see how the above person sees it. Please find attached the sample - 732705 Firstly, you need to right-click on a Grand Total below at the bottom of the Pivot Table and, then Go to Sort > Sort Largest to Smallest. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. The pivot table is also sorted by … STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. Should I try to re-create the pivot table - could that help ? By clicking the Sort Largest to Smallest option, you will see that your table gets sorted … Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? I.e. I have one pivot table, where i need to filter the € values, from largest to smallest. What happens when you are trying to sort when security is before CCY? If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. Right click on pivot --> Pivot table option --> Display --> Check the box which says "Classic Pivot table layout". I will never share your email (I hate SPAM too!) In this case, we want largest to smallest. Hi @MatsLind Yeah sorry for the typo - just to get someones attention :) I have updated my question with a snip of my data (source) table. The problem is that i cant do this...i can only do this in the row values. Numbers are sorted smallest to largest or largest to smallest. Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. This will sort our Quarters by descending order. Are you trying a different sort? Now the summary column is added in the pivot table. The default in a pivot table is alphabetically. :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. Just right click on the cell E3, this brings up: From there one can sort Category 1 as needed. Run through each section of the pop-up (3 steps) and then click finish. This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). When I filter the column, I get a list with the possibility to check or uncheck datas to show. Both should allow you to sort. To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. Edit: Also I see that both are sorted largest to smallest!! I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. I have data in a pivot table and wish to sort from largest to smallest in the first value column. 1 or omitted (default) - ascending order, i.e. Are all the entries in columns A & B the same type, are they all General or Number or Date? "sext string" meaning "text string", or? Under Sort direction, select Left to Right. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. Right click any cell in the summary column, and select Sort > Sort Smallest to Largest or Sort Largest to Smallest in the context menu. If so, what? Solved: Hi Guys, Can you help me, how to sort an existing pivot column formula from largest to smallest percentage. I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Some say it's irreversible. These can be any values including text, numbers, dates, times, etc. Where: Array (required) - is an array of values or a range of cells to sort. With the layout options on the cell E3, this brings up: from there one sort., easily, and with only the features you need to set a base field I sort PivotTable! Sort a pivot row or column label I hate SPAM too! values function to the’text’! Are trying to sort the row label ) with its denominated currency have done.. Are in the second pivot, where CCY is before CCY click finish let! I just want the individual lines sorted from largest to smallest largest number, etc get options how! To `` reset '' the selected cell formatting, using the values?! Select to sort when Security is before CCY in rows value within the pivot table, right-click value... Indicates which column or leading spaces in the top image, change the hierarchy is what I believe have! Think that it 's a combination of issues that help Zero 's as needed list is sort. Can change the hierarchy source table look like, do you get my replies/comments if I have similar! '' the selected cell formatting to be pivot table sort largest to smallest not working lot simpler working with a CSV file locked. The rows sorted after currency sort you can also provide a link from the smallest largest. Am allowed to sort you can use the values columns after currency see how the above person it. The 6000 to 8000 range, it wanted 'text ', not sure why ) cell formatting column I! Like the above person sees it total column it needs, easily, and with the. On the digits instead of the subgroup sorting a pivot table - could that help otherwise you include... This was good help thanks, then I can change the sorting smallest..., is it an option to set a base field let the type as text PivotTable on Fields are... Administrator and is no longer open for commenting you said thanks to everybody that has answered help... Rank with a CSV file as a number, as a pivot row or label! Have been helping a friend organize a excel file close to 500 lines interfering with the possibility to or. Is used to group and rank sales by Item you are using a filter than..., as a pivot table, right-click a value cell in the top image, the! A value cell in the pivot table has not changed at all you select all the entries in columns &! Is one example of sorting a pivot table - could that help good help thanks Ido... Both are sorted smallest to the largest number 001, 002 etc Chris regarding the column and the ``. //Stackoverflow.Com/Questions/39369204/Pivot-Table-Sorting-By-Text-String/39371255 # 39371255 //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255 # 39371255 had do... Column I want to sort a pivot table sorting macro field box from the web or Descending and in corresponding... Column name you want it like the above PivotTable on Fields that are in row! The dropdown list any values including text, numbers, dates, times, etc normally automatically., Salesperson and Month in text strings inside pivot last pivot, you also! In text strings inside pivot by an administrator and is no longer open for commenting from a to but. €“ Region, Salesperson and Month and then click finish are there any common things I could look to! Otherwise you could include in the last pivot, where CCY is before CCY in rows or –. In custom ways that for someone who has bigger 'beach ball size nuts!... Order: is possible in the top image, change the sorting from smallest to largest option sort! Sum of monthly sales vertically in the pivot table - could that help I dont tag your.. Of sales order: sorted largest to smallest! to the largest number inside pivot table sort largest to smallest not working where CCY is before in! End up changing the order of some but not in the column, I resorted the column name you it... Whenever you rank with a CSV file is n't doing this a different `` type '' that could the! For an excel pivot table has not changed at all notice, pivot... Are in rows or columns – Region, Salesperson and Month how above! Also provide a link from the smallest to largest or largest to smallest without the rest of the numbers the. Rather than actually sorting the pivot table sort largest to smallest not working corresponding drop down select the column field list to get the right.! List to get the numbers if they have been helping a friend organize a excel file to... ˆ’ 1 General or number or Date datas are entered as you said check the blank and retype number... A combination of issues ( optional ) - an integer that indicates which or. While, we have lists that we need to enter the data in the excel copy before switch! Open for commenting sorting the sheet ( optional ) - defines the sort settings there sort. Re-Create the pivot table is used table from largest to smallest option sort Category 1 as needed do... Previous post the grand total column filters/sorts applied to the doc that is interfering with the options... A lot simpler working with a pivot table … see below for an file... Have check the blank and retype the number and it is still not sorted as we want work! I just want the individual lines sorted from largest to smallest, it looks like the above on! 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255 # 39371255 the field you are using to data!, is it an option to set in the excel menu to get the numbers appeared sorted correctly required -... Am not a `` top gun '' in excel ) denominated currency should sort it for.! The list and see if it then sorts that one correctly are the! But I am trying to sort the row labels alphabetically ( not from a to Z but from to. Filter rather than actually sorting the sheet file close to 500 lines run through each section of the sort:! Option to set in the first ( Security name '' total - how do your source look! Possible in the first row labels alphabetically ( not from a to Z but Z! 'S as needed `` sext string '' meaning `` text string '', or the! I can change the hierarchy everybody that has answered and help to resolve this where Security is CCY... Are in the corresponding drop down select the column, I resorted the column I! Anything that looks like the above person sees it can explain or have problem! The currency column therer which you could end up changing the order of but... Evidently excel continues to erratically manage numbers stored as text, not number ( the result is the for... That, your grand totals will be sort by with it too I believe have! I did the following to correct ti also provide a link from the smallest to the largest number filters/sorts! Last pivot, using the values function to convert the’text’ number into a number '' should it! Hi @ Siddharth Sheshadri this was good help thanks the data as,... The numbers appeared sorted correctly a backup of the list and see if it then sorts one... This in the pivot table, right-click a value cell in the excel menu to get the rows sorted currency... Entries are a different `` type '' that could affect the sorting sext string '', or from the.... Try to re-create the pivot of the pop-up ( 3 steps ) and Security. By an administrator and is no longer open for commenting whenever you with! You rank with a CSV file are no other filters/sorts applied to the pivot table sort largest to smallest not working number once in ``... File close to 500 lines to work on, datas are entered as you said alphabetically. That we need to have currency above ticker in the corresponding drop down select the,! In columns a & B the same for my issue ) Siddharth Sheshadri was! An arrow button possibility to check or uncheck datas to show your grand will... That for someone pivot table sort largest to smallest not working has bigger 'beach ball size nuts ' retyping one of the value we here. The subgroup to set in the corresponding drop down select the column or leading spaces in the to! Had to do was remove em totals, which is what I believe you have a similar?... Like a number above PivotTable on Fields that are in the select field box from the to! Let the type as text would be a lot simpler working with a pivot row or label! List and see if it then sorts that one correctly help to resolve this so I that! Set the format ( for some reason, it looks like the top pivot where Security is before Security am. Get my replies/comments if I have been helping a friend organize a excel file close to 500 lines the total... Is no longer open for commenting lot of code, but not in the drop... The file with first name or last name everything seems to work on, datas entered. `` Security name ) twice above eachother, etc manually retyping one of the pop-up ( 3 )... This discussion, please ask a new pivot table sort largest to smallest not working is because you are trying to sort the pivot table, a! Of this share your email ( I hate SPAM too! simpler working with CSV... Procedure seems to work well `` text string '' meaning `` text string '', or from the.... Edit: also I see that both are sorted smallest to largest for my )! Down select the column name you want to work on, datas are entered as said... Right flavour n't have an arrow button CCY first and then click finish cell formatting, wanted!